While everyone has their own preferences in terms of organizing their smart desk, the truth is that there are some things that you should keep in mind. One of them is that an uncluttered smart desk is always the best way to go.
In case you are one of the many desk workers who keep adding piles of files and everything you can on your smart desk, it’s time to change this poor habit. The reality is that it’s never too late to become more productive. After all, you are probably tired of spending time simply looking for the tape dispenser of for some paper that you know is somewhere in the middle of your smart desk.
Organizing Your Smart Desk The Right Way
The main aspect that you need to keep in mind when you are organizing your smart desk is that you need to have everything that you need to be displayed in an efficient way, without any distractions. So, here are some tips that can help you:
#1: Keep Things Within Reach:
Separate the items that you have on your smart desk and display the ones that you use on a daily basis within your reach. This can include your coffee cup, your water bottle, your notebook, a pen, the keyboard, the mouse, you name it.
#2: Keep Things You Don’t Use On A Daily Basis Out Of Your Desk:
There are many office materials that you just need to use occasionally. So, there is no reason why you can place them in a drawer next to you, for example. These can include files that you usually don’t need, post-it notes, scissors, among others.
#3: Personal Decorations:
Most desk workers like to have some personal decorations on their smart desks. And that is ok as far as you limit them. As a rule of thumb, you should limit your personal decorations to 3 items. So, you should carefully think about the decorating items that you currently have on your smart desk and pick the ones that are really important for you. Maybe a postcard of your son or daughter or a family photo when you were on vacation. It is up to you.
#4: At The End Of The Day:
Before you leave work and head home, you should take a couple of minutes to ensure that your smart desk is cleaned an uncluttered. Make sure that you have everything in place for the next day. While you could do this in the morning when you arrive, it is not the same thing. After all, by doing this task every single day before going home, you are creating a good routine.
#5: Arranging The Items On Your Smart Desk:
Depending on the smart desk that you are using, it probably already has a lot of accessories that can help you throughout the day. So, you should consider where they are positioned so that you can display the other items that you need on it.
The reality is that throughout the day, your tasks tend to vary. Besides, you may have different projects in hands at the same time. So, a good way to keep yourself (and your smart desk) organized is to have all these project files aligned from left to right. The right side of your smart desk should be clear to ensure that you have enough space to put here the projects that you already worked on. Then, at the end of the day, you can file them in their respective boxes.
In case you have a home office that you usually use, you should ensure that you organize both in the same way. This will help you maintain consistency and everything cleaned. In addition, it will be easier for you to find a clip or anything else that you may need.
While you may think that we are exaggerating with the organization of your smart desk, as soon as you get used to this new work environment and routine, you will see that you are able to do a lot more tasks in less time. Ultimately, cleaning and uncluttering your smart desk is crucial when you want to be efficient and productive, It doesn’t matter if you are the employee or the boss. When we are at the workplace, we need to be organized since this is the only way that a business has to grow. Besides, when your smart desk is cleaned and uncluttered, you’ll be able to enjoy it more as well.
